Agency bills done by hand
Group and operator stays are reconciled in Excel at month end. Lines get missed, discounts get argued, invoices go out late.
RRoomexa splits every stay into a guest bill and an agency bill automatically, from the contract.
Why hotels switch
Three places where a hotel's money leaks
No night audit
Revenue is whatever the receptionist remembered to post. Room nights, no-shows and late check-outs are charged inconsistently.
RThe night audit posts every room night and no-show fee and closes the cash drawer. Nothing is left to memory.
Invoices retyped into rs.ge
VAT payers issue each e-invoice twice: once in the hotel system, once on the tax portal.
RRoomexa sends the e-invoice to rs.ge straight from the folio, and prints the fiscal receipt for cash sales.
Product tour
Six modules. One screen for each job at the hotel.
Every frame below is the real product as your staff will see it, in the language they choose.
Module 1 · Reservations
Tape chart and reservations
Drag a stay to another room, see overlaps before they happen, quote a price with the right rate plan and contract in two clicks.
- Individual, group and agency reservations with allotments
- Quote by rate plan, season and contract discount
- Deposits, cancellation fees and no-show rules applied automatically
room status
Module 2 · Front desk
Check-in, check-out and two folios
Arrivals and departures of the day on one board. Every stay carries a guest bill and, when an agency pays, an agency bill. Post a minibar or a dinner to the room in one tap.
- Guest card with ID, nationality and stay history
- Charges, payments and refunds with a reason on every line
- Fiscal receipt for the guest, e-invoice for the company or agency
front desk
Module 3 · Housekeeping
Housekeeping and engineering
Room status by floor, attendants' lists, inspections and maintenance tickets, from a phone in the corridor.
- Clean, dirty, cleaning, inspect, out of order
- Minibar sets per room type and consumption posting
- Checklists and ticket history per room
housekeeping
Module 4 · Rates and partners
Rate plans, seasons and contracts
Independent rate plans per channel, priced by season. Agency and company contracts carry the discount and the departments the partner pays for.
- Derive a plan from another one with a percentage, then edit by hand
- Discounts, services, taxes and service charges as lists
- Partner statements, aging and periodic invoices
pricing
Module 5 · Finance
Cashier shifts and the night audit
A double-entry ledger under every folio. Shifts open with a float and close with over and short; the night audit posts the room nights and no-shows and locks the day.
- Cash, card and transfer with bank deposits
- Official invoices, credit notes and rs.ge e-invoices
- Daily revenue pack by department, VAT and receivables
night audit
Module 6 · Reports and administration
Reports, users and setup
Occupancy, ADR and RevPAR, revenue by department, partner balances, housekeeping productivity. Roles decide who sees what; every change is signed.
- Dashboard with today's picture and the month to date
- Exports to Excel and your accountant's software
- Setup wizard: rooms, rates, taxes, partners in an afternoon
dashboard
Front office
- Tape chart and room rack
- Individual, group and agency reservations
- Check-in, check-out, room move, extend stay
- Guest profiles, blacklist and merge
- Deposits, cancellation and no-show fees
- Two folios per stay with manual move
Housekeeping and sales
- Housekeeping board and attendant lists
- Minibar sets and consumption
- Maintenance tickets and checklists
- Rate plans, seasons and derived plans
- Services with tax and service charge
- Partners, contracts and discounts
Finance and administration
- Double-entry ledger and night audit
- Cashier shifts, deposits, over and short
- Official invoices and rs.ge e-invoices
- Reports: occupancy, ADR, revenue, receivables
- Users, roles and permissions per screen
- Multi-hotel organization console
Solutions
Built around the three jobs a Georgian hotel pays for
Agencies and tour operators
Contracts carry the rate plan, the discount and the departments the operator pays for. Room nights go to the agency's account, extras to the guest, and a line can be moved with one click. Monthly statements and invoices per operator.
- Contract rate plans with seasons
- Two bills per stay, split automatically
- City ledger with aging and partner statements
- Partner portal for operators (early 2027)
Stay 304 · 3 nightsCaucasus Travel · tour operator · contract CT-2026
Line
Guest
Agency
Room 304 · Standard double · 3 × 180 ₾
—
540
Breakfast · 2 guests × 3 × 15 ₾
—
90
Contract discount · 10% on rooms
—
−54
Minibar · 2 items
24
—
Restaurant · 12 Oct
86
—
Guest pays at the desk110 ₾VAT 18% included
Invoiced to Caucasus Travel576 ₾VAT 18% included
The split happens when a charge is posted, from the operator's contract. The desk can move a line with one click and both bills stay in balance.
Accounting and RS.ge
A double-entry ledger under every folio. 18% VAT, e-invoices on rs.ge for VAT payers, fiscal receipts for cash, and exports your accountant can open without a phone call.
- Night audit with a daily revenue pack
- Cashier shifts with over and short
- RS.ge e-invoice sent from the folio
- Exports for 1C and Excel
Night audit · 8 Oct 2026closed 23:30
Account
Debit
Credit
Guest ledger · 38 room nights
6,840
—
Room revenue
—
5,797
VAT 18% payable
—
1,043
No-show fee · 1 reservation
180
180
Cash drawer · shift 2 closed
1,250
1,250
Balanced
8,270
8,270
E-invoices sent to rs.ge today3 agency invoices · 2 company guests
5 ✓Online salesWinter 2026
A booking engine on your own website with TBC and Bank of Georgia card payments, and a connection to Booking.com, Expedia and Airbnb through a channel manager.
- Booking engine in Georgian, Russian and English
- Card payments with TBC and BOG
- Channel connection through Channex
- Rates and availability managed in one place
Channelscoming winter 2026
Booking.comvia Channex
Expediavia Channex
Airbnbvia Channex
Your websitebooking engine
TBC Paycards
BOG iPaycards
One rate, one availabilitychanged in Roomexa, pushed to every channel
live
By hotel type
Built for how Georgian hotels actually work
Tbilisi
Boutique hotel
Many short stays from online channels and local agencies. A fast desk and clean invoices.
Batumi · Adjara
Seaside hotel
Seasonal rates, long stays, operator groups in summer, fiscal receipts for everything sold at the bar.
Kakheti
Wine guesthouse
A few rooms, tastings and dinners sold to the room, one person doing everything.
Gudauri · Bakuriani
Ski hotel
Weekend peaks, ski passes and equipment as extras, group bookings from Tbilisi.
Anywhere
Operator-heavy hotel
Half the rooms sold through tour operators. Contracts, allotments and monthly settlements.
Roomexa Academy
Your team learns Roomexa in an afternoon
Short video lessons by role, in Georgian and Russian with English subtitles. Each lesson is one task at the desk, three to eight minutes long, with the demo hotel open next to it.
▶
Receptionist
First week at the desk
- Find a room and quote a price 5:10
- Walk-in and agency check-in 7:30
- Posting a minibar, a dinner, a payment 6:00
- Room move and extending a stay 4:40
- Check-out, fiscal receipt and e-invoice 8:20
- Opening and closing your cashier shift 6:50
- Cancellations, no-shows and refunds 9:30
▶
Housekeeping
The board from a phone
- Your list for today 3:20
- Marking a room clean, inspected, out of order 4:10
- Minibar consumption and refills 5:40
- Reporting a broken lock or a leak 5:30
▶
Manager and accountant
Money that balances
- Rate plans, seasons and derived plans 9:00
- Agency contracts and the two-bill split 11:20
- Running the night audit and reading its pack 10:30
- rs.ge e-invoices and VAT reports 8:40
- Partner statements and receivables 7:10
- Users, roles and the audit trail 8:30
?
Help center
Step-by-step guides for every screen, searchable in three languages, with the business rule behind each one.
Browse the guides →✓
Night audit checklist
A one-page checklist for closing the day correctly, whatever system you use today. Free download.
Get the checklist →1d
On-site training day
A trainer at your desk for one day, with your real bookings. Included in early access, 350 ₾ afterwards.
Book a training day →★
Certified receptionist
A 40-minute test after the lessons. Certified staff get priority support and a certificate your hotel can show.
About the certificate →
Pricing
Priced per room, in lari
No setup fee. Monthly, cancel any time. Prices exclude VAT.
Essential
Front desk, housekeeping, rates, night audit, reports.
270 ₾ / month9 ₾ per room per month, minimum 120 ₾
Early access, first 12 months135 ₾ / month
- Reservations, tape chart, check-in and out
- Housekeeping and maintenance
- Rate plans, seasons, minibar and services
- Night audit, cashier shifts, reports
Most hotels
Business
Everything in Essential, plus agencies and contracts, the two-bill split, RS.ge e-invoices, fiscal receipts and accounting exports.
450 ₾ / month15 ₾ per room per month, minimum 200 ₾
Early access, first 12 months225 ₾ / month
- Partners, contracts, city ledger, statements
- Guest bill and agency bill per stay
- RS.ge e-invoice and fiscal receipt
- Exports for 1C and Excel, accountant access
Group
Several hotels, a partner portal for your operators, API access and a dedicated contact.
Let's talkper property, from 15 rooms
- Chain reports across hotels
- Partner portal (early 2027)
- API and custom exports
- On-site setup included
Early access: the first 20 hotels in Georgia get 50% off for 12 months, free migration and on-site training. Online sales (booking engine and channel connection) will be priced separately when it ships.
Compare
How Roomexa compares
| Roomexa | Exely | Cloudbeds | Spreadsheet | |
|---|---|---|---|---|
| On-site support in Georgian and Russian | ✓Yes | ~Partial | ✕No | — |
| RS.ge e-invoice from the folio | ✓Yes | ✕No | ✕No | ✕No |
| Two bills per agency stay, automatic | ✓Yes | ✕No | ~Partial | ✕No |
| Night audit on a double-entry ledger | ✓Yes | ~Partial | ~Partial | ✕No |
| Channel manager | Through Channex, winter 2026 | ✓Yes | ✓Yes | ✕No |
| Booking engine with TBC / BOG | Winter 2026 | ✓Yes | ✓Yes | ✕No |
| Typical price for 30 rooms | 450 ₾ / month | On request | From about USD 200 / month | Free, and it costs you nights |
Competitor information from public sources, October 2026. Tell us if something is out of date and we will correct it.
Switching
Switching takes a week, not a season
We import your data
Rooms, rate plans, partners, open reservations and the guest list, from Excel or your current system.
One day of training on site
In Georgian or Russian, at your desk, with your real bookings.
Go live on a night audit
You close the day in the old system and open the next one in Roomexa. We stay on the phone for the first week.
About
Who is behind Roomexa
Roomexa is built by the team behind Linari WMS, warehouse software that runs every day for distributors in Georgia. RS.ge waybills and e-invoices are routine work for us, and so is money that has to balance to the tetri.
- A double-entry ledger under every folio, audited every night
- A separate database per hotel, backed up nightly
- Hosted in the European Union
- Support in Georgian, Russian and English, on site in Tbilisi and Batumi
Demo
See it on your own numbers
A 30-minute call in Georgian, Russian or English. We set up a copy of your hotel and show the agency split with your real contracts. Or open the demo hotel yourself right after the form.
Roomexa · Tbilisi office
Street and number to be confirmed, Tbilisi, Georgia
+995 500 000 000